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Section 1: Title of Association

  1. This association shall be known as the “Michigan Society of Interventional Radiology – Resident Fellow Section” to be abbreviated as “MSIR-RFS”

Section 2: Purpose of the Association

  1. The Society exists as a perpetual unincorporated not-for-profit organization founded for purposes consistent with 501(c)(3) of the Internal Revenue Service Tax Code to improve education and awareness in the field of procedural based Radiology towards the goals of:
    1. Improving health through disease management and minimally invasive, image-guided
    2. Disseminating information to residents, fellows and faculty in the field of Radiology, other medical subspecialties, and medical students in the Michigan or Great Lakes areas
    3. Provide a forum for discussion of the current practice of the science, including faculty, resident and medical student submitted publications
    4. Other means not inconsistent with 501(c)(3) as the Society may adopt.

Section 3: Membership and Organization

  1. Membership:
    1. Membership in MSIR-RFS is automatic with a nominal due for faculty/clinicians, and is free for residents/fellows in accredited Radiology training programs (to include all accredited Diagnostic Radiology programs, as well as accredited and non-accredited fellowships) and medical students, in the Michigan or Great Lakes area.
      1. MSIR-RFS membership for those in residency training or medical school will have their membership extended for the duration of medical school/residency/fellowship, and one (1) additional year following completion of training.
      2. MSIR-RFS membership for practicing physicians or faculty may be renewed on a yearly basis, or through a lifetime membership.
      3. “Nominal due” is defined as the minimum amount of funds thought necessary to sustain the society and provide for recruitment of new members.
  2. Organization:
    1. The society will be based upon a large community of “Members,” who are comprised of academicians, physicians, fellows, residents, and medical students within or with interest in the field of procedural based Radiology.
      1. Their will be a distinction made as to the level of training, with the prefix of “Physician” (for those who have completed training), “Fellow” (those currently enrolled in accredited or non-accredited Interventional Radiology fellowship), “Resident” (those currently enrolled in accredited training programs), and “Student” (those currently in Medical School).
    2. One “Member-at-large” will be a Resident Member elected from each training program in the Michigan and Great Lakes area for purposes of communication to and policy making within the society.
      1. The resident will retain this position for one(1) year to facilitate continuity of policy making and communication.
      2. This will provide for equal representation amongst the different training programs to assure the interests of all residents in the Michigan and Great Lakes area will be respected.
    3. The Executive Committee will consist of four elected “Resident Members” and a Faculty advisor.
      1. Each resident member of the Executive Committee will be elected by the “Member-at-large” base.
        1. A “Member-at-large” may be elected to an Executive Committee position, but must designate another “Resident Member” from his/her program to reprise their role.
        2. Each Committee member will retain their position for a two (2) year cycle.
        1. The Faculty Advisor will be selected from the “Physician Member” group on a four (4) year cycle by the “Member-at-large” base, with final approval by the Executive Committee.
        2. The Fellow Advisor will be selected from the “Fellow Member” group on a one (1) year cycle by the “Member-at-large” base, with final approval by the Executive Committee.
      2. The business of the organization will be conducted by the Executive Committee.
        1. They are considered non-voting “Members-at-large” who may propose policy changes, but not participate in voting, and are responsible for representing the society as a whole.
        2. The Executive Committee will be comprised of an Executive Chair, Vice Chair of Education, Vice Chair of Information, and Vice Chair of Finance.
        3. Election Criteria:
        1. Residents must be at a PGY-II level or higher to qualify, and have at least one year of training remaining.
        2. Only one resident from each training program may be elected to the Executive Committee at any time.
        3. Once a person has been elected from a program, that program is ineligible to nominate another candidate for another two years.
      3. The first established Executive Committee, Faculty Advisor and Fellow Advisor will be comprised of the four founding Resident Members, Faculty Advisor and Fellow Advisor who will serve a term as if elected.
        1. The first Fellow Advisor position will be held for two terms as if elected.
        2. Please refer to Section 8.B for additional regulations regarding the Faculty Advisor position.
    4. Functions, Office and Responsibilities of the Executive Committee:
      1. The Executive Chair shall be responsible for the following:
        1. Serve as a leadership role model for medical students and residents in the field.
        2. Organize Executive Committee and Member meetings, including procuring venues, organizing agendas, and providing meeting notices.
        3. Serve as the official liaison to the Society of Interventional Radiology and other formal medical associations.
        4. Provide a forum of discussion for organizational policy changes.
      2. The Vice Chair of Education shall be responsible for the following:
        1. In conjunction with the Executive Chair, organizing the Annual Meeting and Research Symposium.
        2. Provide oversight for all educational aspects of the organization.
      3. The Vice Chair of Information shall be responsible for the following:
        1. Maintain a directory of members throughout the Michigan and Great Lakes areas.
        2. Provide a useful resource for information about the organization that is readily accessible.
        3. Assist in providing meeting notice in conjunction with the Executive Chair.
        4. Serve as Moderator for elections.
      4. The Vice Chair of Finance shall be responsible for the following:
        1. Maintaining the organization under the standards of 501(c)(3) per the IRS Tax Code.
        2. Procure vendor/financial support for meetings in conjunction with the Executive Chair.
        3. Keep accurate records of the financial condition of the organization.
      5. The Faculty Advisor shall be responsible for the following:
        1. Serve as an example for a physician Radiologist, who is actively involved in the science and politics of their field.
        2. Assist the Executive Committee in arranging speakers and other details for Annual meetings & Research Symposia.
        3. Assisting in the selection of Executive Chair members and the incoming Faculty Advisor.
      6. The Fellow Advisor shall be responsible for the following:
        1. Serve as an example for an Interventional Radiology fellow, who is actively involved in the science and politics of higher level training.
        2. Assist the Executive Committee in arranging speakers and other details for Annual meetings & Research Symposia.
        3. Assisting in the selection of Executive Chair members and the incoming Faculty Advisor.
    5. Elections Process:
      1. “Member-at-large” elections will be held on an annual schedule, “Executive Chair” elections will be held on a biannual schedule and Faculty Advisor elections are to be held every four academic years.
      2. Election Criteria:
        1. The nominated resident must be a PGYII level or higher resident with at least one year of training remaining.
        2. Must be in good standing at an ACR Accredited Radiology training program.
        3. Be able to fulfill the duties of the position he or she was chosen, for at least a one year time period, or two years for “Executive Committee” members
      3. The “Member-at-large” elections are to be performed at individual institutions per organization guidelines:
        1. Elections will take place in the Fall of each academic year, with the deadline by the end of October.
        2. The program must have a majority vote amongst the residents to elect their representative.
        3. Final approval of the representative should be given by the program director.
        4. The member must satisfy all criteria as established in Section 3.B.V.b
      4. The “Executive Committee” elections are to be performed at a societal level per organization guidelines:
        1. Elections for the “Executive Committee” will begin to take place before the Annual meeting, in the spring, with final establishment at the Annual meeting.
        2. Any Resident Member of the society can qualify for election if they meet the established criteria in Section 3.B.V.b.
        3. A member must be formally nominated by a peer in the organization, by a deadline set by the Vice Chair of Information prior to the Annual meeting.
        4. After a designated time period allowed for nominations, the Vice Chair of Information will provide a final ballot of each position for voting by the “Resident Member” group; voting will take place during the Annual meeting.
        5. A present majority vote by the “Resident Member” group is required to elect a member to the Committee.
        6. If this member is currently a “Member-at-large” and is elected, they will have to forfeit the “at-large” position to a resident of their designation pending program director approval.
        7. Final approval of the Committee members is provided by the outgoing Executive Committee, Faculty and Fellow Advisors.
      5. The Fellow Advisor elections are to be performed at a societal level per organization guidelines:
        1. The election process will begin immediately after the final election of the Executive Committee.
        2. Any current “Fellow Member” may nominate them-selves for consideration.
        3. After a designated time period allowed for nominations, the Vice Chair of Information will provide a final ballot of each position for voting by the “Resident Member” group.
        4. A present majority vote by the “Resident Member” group is required to elect the Fellow Advisor.
        5. It is the responsibility of the incoming/outgoing Executive Committees, and outgoing Fellow and Faculty Advisors to give final approval for all selections.
      6. The Faculty Advisor elections are to be performed at a societal level per organization guidelines:
        1. The election process will begin immediately after the final election of the Executive Committee.
        2. Any current “Physician Member” may nominate them-selves for consideration.
        3. After a designated time period allowed for nominations, the Vice Chair of Information will provide a final ballot of each position for voting by the “Resident Member” group.
        4. A present majority vote by the “Resident Member” group is required to elect the Faculty Advisor.
        5. It is the responsibility of the incoming/outgoing Executive Committees, and outgoing Fellow and Faculty Advisors to give final approval for all selections.
  3. Insurance and Indemnification: MSIR-RFS authorizes the Executive Committee members to secure reasonable insurance or bonding for indemnification of expenses, judgments, fines or settlements, including attorney’s fees, at the organization’s expense, if such officer was or is a party, or is threatened to be made a party, in any threatened, pending or completed action, suit or proceeding whether civil, criminal, administrative or investigative, other than action against him by MSIR-RFS, by reason of the fact that he is or was an officer in the organization. The Executive Committee is also empowered to provide additional indemnification if such expense, judgment, fine or settlement, including attorney’s fees, exceeds the coverage of such insurance of bonding.

Section 4: Executive Committee Meetings/Policy

  1. The Executive Committee will meet at least two times a year on non-election years and at least four times a year on election years; this is in addition to scheduled society meetings. It is the responsibility of the Executive Chair to give notice of these meetings, which will be open to all members of the organization. These meetings will include organization of the new Committee, planning for elections (on a non-election year), planning for the Annual meeting/Research Symposium, organizing requested policy changes, and planning for representation at our national meetings.
  2. Terms: All members of the Executive Committee serving at the time of adoption of this Constitution will serve a term if they had been elected under this Constitution.
  3. Vacancies: In the event of a vacancy on the Executive Committee by death, removal or resignation, the position may be filled by the physician receiving the next highest number of votes in the preceding year’s Executive Committee elections. The appointee will serve out the term of the vacancy, and the appointment cannot result in two voting members from the same institution serving during the same term.
  4. Compensation: No Executive Committee member, or any member of the organization, shall receive any financial compensation, nor will assets of the organization inure to the benefit of any member.
  5. Powers: Executive Committee members have no voting power for policy change, which is the responsibility of the “Member-at-large” group. The Executive Committee will provide oversight to policy changes and enforce/enact all policy adopted by the organization as a whole. The Executive Committee must review all policies voted on, and final approval is the responsibility of The Committee. The Committee holds the power to hold property in the name of an Executive Committee member as trustee of the organization.

Section 5: Affiliation

  1. The organization will be formally affiliated with the Society of Interventional Radiology (abbreviated SIR) for administrative support. The organization will handle all financial and administrative matters of its society in accordance with the structuring above. The organization will be an independent organization, not subject to the control of the Society of Interventional Radiology. The organization will be affiliated with SIR for scientific and educational liaison.

Section 6: Adoption and Amendment of the Constitution

  1. This Constitution shall be adopted by unanimous vote of the incoming Executive Committee and may only be amended thereafter by a 2/3’s vote of the “Member-at-large” group. Please refer to Section 8.A for new regulations to Amendment voting.

Section 7: Dissolution of the Organization

  1. The “Member-at-large” group may call for dissolution of the organization with a 2/3’s vote. The Executive Chair shall then call for a Meeting of dissolution.
  2. Upon unanimous vote of the Member-at-large group in attendance at the meeting called for the purpose of dissolution, the organization will cease to exist and all property of any kind will become the absolute property of the Society of Interventional Radiology or its successor, as long as such organization continues to qualify for tax exempt status, or if not, to a similar organization that so qualifies.

Section 8: Amendments to the MSIR-RFS Constituion:

  1. Amendment Procedure:
    1. Calling for Amendments: A call for an amendment may be proposed by any Member-At-Large or Executive Committee member. A call for an amendment may only be made at official MSIR-RFS board meetings.
    2. Amendment Voting: A vote for an amendment to the Constitution requires a quorum of present Members-at-large. This quorum is defined as at least 50% of the Member-At-Large group. If this quorum is present, the passage of an amendment requires a 2/3 vote by the present Member-At-Large group. If this quorum is not present, the amendment may be voted on by the present Members-At-Large and Executive Committee. This conditional voting can only pass the Amendment by unanimous decision.
  2. Faculty Advisors: In concordance with society policy of sharing society responsibility amongst a group of residents members, i.e. the Member-At-Large group, we now make an official amendment to the constitution for the establishment of a second Faculty Advisor position on the Executive Committee. All regulations, procedures and responsibilities inherent to the Faculty Advisor position will be shared amongst these now two(2) positions.
  3. Additional Faculty Advisor Positions: Additional Faculty Advisor positions may be estalished if it is the majority responding consensus of the Member-at-Large group that the society would benefit from such positions. From now on, all appointed Faculty Advisors will undergo a 6 (six) month probationary period where they demonstrate active participation and involvement within the society according to Faculty Advisor standards as described in Section 3.B.IV.e. of the adopted constitution.
  4. Member-At-Large Requirements:  Further requirements will be clearly defined for the Member-at-Large positions.  In order for an elected Member-at-Large to retain his/her position, they will be required to:
    1. Produce one lecture per year with the following requirements:
      1. The topic must be pre-approved by the Vice Chair of Education,
      2. The lecture is to be given at a local medical school and/or institution with photodocumentation of the lecture being given,
      3. This lecture must be provided, in a timely manner, to the Vice Chair of Information, or other Executie Committee member, for posting on the website.
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